Sworn Statements

Export Intermediation

In the fast-paced world of international trade, where every document can mean the difference between a smooth operation and a customs nightmare, sworn declarations emerge as strategic tools. For companies like CLM Cargo, experts in handling the logistical complexities of global commerce, these declarations are not just legal requirements — they are synonymous with transparency, compliance, and professionalism.

Imagine this: you're exporting specialized machinery to another continent. Everything is ready, the client is waiting, the ship has sailed... but the shipment gets held at customs. The reason? An error in a sworn declaration. The delay costs time, money, and reputation. Could it have been avoided? Absolutely.

What Are Sworn Declarations?

A sworn declaration is a legal document in which a person — usually a company representative — affirms under oath that certain information is true and complete. In the context of international trade, these declarations often accompany import and export operations to certify details such as:

  • The origin of the goods
  • The contents of a container
  • The commercial value of the product
  • The correct tariff classification
  • Compliance with specific regulations (e.g., sanitary, phytosanitary, or safety rules)

These declarations may be required by customs authorities, government agencies, or even private entities like banks or insurers.

Strategic Importance in International Trade

Why does a single declaration carry so much weight?

1. Ensures Legal Compliance

Many countries — including the United States, Colombia, the European Union, and Mexico — require sworn declarations in specific customs procedures. A mistake can result in fines, goods being seized, or temporary shipping holds.

2. Facilitates Verification Processes

Customs use these declarations to confirm that what’s declared matches what’s being shipped. They provide credibility and traceability.

3. Demonstrates Commercial Transparency

An importer or exporter who provides accurate, sworn information projects seriousness — a key factor in building long-term trade relationships.

4. Streamlines Procedures

With accurate sworn declarations, processes move faster. Physical inspections or document reviews are less likely.

Key Requirements and Procedures

Each country and transaction type may have specific requirements, but some common elements include:

  • Accurate product identification (tariff code, technical description)
  • Exporter/importer data
  • Value of goods and currency used
  • Country of origin and destination
  • Applicable regulations
  • Signature of the legal representative and, often, notarization

In some cases — particularly under trade agreements — sworn declarations of origin are essential to obtain tariff benefits.

Practical example: If a Colombian company exports coffee to Canada under the Colombia–Canada Free Trade Agreement, it must include a sworn declaration certifying the national origin of the product for the Canadian client to receive reduced or exempted tariffs.

Management of Official Communications

Risks of Incorrect Declarations

A small mistake can have disproportionate consequences. Among the main risks are:

  • Customs fines
  • Loss of tariff benefits
  • Temporary or permanent seizure of goods
  • Damage to your commercial record with authorities
  • Loss of clients due to lack of reliability

And most seriously: a false sworn declaration can constitute a criminal offense in several countries.

Best Practices for an Impeccable Declaration

At CLM Cargo, we guide our clients every step of the way to avoid costly mistakes. Here are some key recommendations:

1. Legal and technical review
Before signing, make sure every piece of data is verified by a logistics and/or legal professional.

2. Ongoing training
Keep your international trade team up to date on changes in the requirements of the countries you operate with.

3. Digitalization and traceability
Use secure electronic platforms to draft and store your documents.

4. Specialized consulting
Working with a partner like CLM Cargo means these processes are handled by experts.

Success Story: How One Timely Declaration Opened New Markets

An auto parts exporting company in Medellín was working with a less specialized logistics provider. During a shipment to Brazil, they missed a critical requirement: a sworn declaration of material composition, mandatory under Brazilian environmental regulations.

The cargo was held at port for 12 days. The losses exceeded USD $15,000 in storage fees, fines, and delays.

Upon hiring CLM Cargo, we conducted an immediate assessment, properly issued the sworn declaration, and provided rapid consulting to submit the documents to the Brazilian authorities. The result: the cargo was released, the client regained confidence, and today they export monthly to four South American countries with our support.

CLM Cargo: Your Trusted Partner for Declarations and Beyond

At CLM Cargo, we don’t just move cargo — we move trust, compliance, and peace of mind. We specialize in:

  • Drafting and validating sworn declarations
  • Comprehensive customs procedures
  • Advisory on trade agreements and certificates of origin
  • Turnkey international logistics solutions

Our team brings together global experience, up-to-date regulatory knowledge, and a genuine passion for helping businesses expand beyond borders.

A Declaration Isn’t a Risk — It’s a Competitive Advantage

In international trade, accurate and timely information is as valuable as the goods you ship. Sworn declarations are not a bureaucratic burden — they are a strategic tool to operate with security, speed, and prestige.

At CLM Cargo, we’re ready to help you navigate the world of international trade with confidence and precision. Contact us today and discover how our solutions can transform your processes.