In the world of international trade, proper documentation is the foundation of a successful operation. The import and export of goods require not only efficient logistics, but also accurate, truthful, and timely document management to meet the quality expectations of both internal and external clients.

As a BASC-certified company, CLM Cargo is obligated to know its business associates. These security protocols are what allow us to mitigate risks throughout the supply chain.

How to Become Affiliated with CLM Cargo?

To work with CLM Cargo, you must register either as a Provider or a Client (Business Associate), depending on your role.

Documentation in foreign trade is not only a legal requirement but a strategic tool to ensure import and export operations run smoothly. Having the correct documents allows businesses to minimize risks, optimize time and costs, and ensure compliance with national and international regulations. As your logistics ally, CLM Cargo understands the importance of these details and is committed to providing comprehensive solutions to make your international trade efficient and secure.

1. To register as a client in Colombia (VAT-registered or General Taxpayer Regime), when your service does NOT include Customs Brokerage.

2. To register as a client in Colombia (VAT-registered or General Taxpayer Regime), when the service includes Customs Brokerage.

3. To register as a client in Colombia for International Moving Services.

4. To register as a Domestic Provider in Colombia.

5. To register as a Foreign Freight Forwarder.

1. To register as a client in Colombia (VAT-registered or General Taxpayer Regime), when your service does NOT include Customs Brokerage:

Digital Documents:

1. Copy of the RUT (Single Tax Registry), updated for the current year with all pages, printed within the last 30 days.
2. Copy of the RUT of the legal representative / individual with responsibility No. 22 “required to comply with formal duties on behalf of others.”
3. Copy of legal representative’s ID (both sides).
4. Original and valid Certificate of Chamber of Commerce, issued within the last 30 days.
5. Shareholding certificate for the current year.
6. RUB (Final Beneficiaries Report).
7. Comparative financial statements for the previous two years, as of December 31.
8. Copy of the statutory auditor's professional license (if not required by law, a certification from the accountant must be submitted stating this).
9. Copy of the accountant’s professional license.
10. Financial statement report signed by an external accountant, if there is no statutory auditor.
11. Copy of the accountant and auditor’s ID.
12. Criminal background checks of accountant and statutory auditor certifying the financial statements.
13. Bank reference not older than 30 days.
14. Commercial reference not older than 30 days.
15. Most recent income tax return.
16. Other certificates (if applicable).
17. Invoicing resolution (only applies to exporters).
18. Photographic record of company facilities, including façade showing the company’s address.

Physical Documents:

19. Business Associate Registration, signed and stamped (CLM Cargo format).

20. Signature and Seal Policy, completed, signed, and stamped (CLM Cargo format).

21. CLM Cargo Agency Agreement (CLM Cargo format).

22. CLM Cargo Visit Report (CLM Cargo format).

23. Forms and powers of attorney for the port/airport/shipping line where the cargo enters or leaves the country (multiple formats; these will be pre-filled and sent along with the client’s legal documents).

2. To register as a client in Colombia (VAT-registered or General Taxpayer Regime), when the service includes Customs Brokerage, the following additional documents are required:

Digital Documents:

24. Statement of financial position, comparative for the previous two years.

25. Statement of comprehensive income, comparative for the previous two years.

26. Statement of changes in equity, comparative for the previous two years.

27. Cash flow statement, comparative for the previous two years.

28. Certification of the financial statements for the most recent year.

29. Explanatory notes to the comparative financial statements for the past two years, as of December 31.

30. Mandate contract with representation (CLM Cargo format, printed on your company’s letterhead).

3. To register as a client in Colombia for International Moving Services:

Digital and Physical Documents:

1. Notarized copy of the passport including all entry/exit stamps.
2. Notarized copy of the VISA (if applicable).
3. Copy of airline ticket.
4. Copy of the RUT, with Box 53: code 10 (customs obligor), Box 54: code 23 (importer) or code 22 (exporter), as applicable.
5. Bank reference issued within the last 30 days.
6. Notarized copy of foreigner ID at 150% (if applicable).
7. Notarized copy of national ID at 150% (if applicable).
8. Notarized letter stating the reason for leaving the country (CLM Cargo format) for export household goods.
9. Owner’s responsibility letter addressed to the ANTI-NARCOTICS POLICE (CLM Cargo provides this pre-filled once all shipment details are confirmed).
10. Packer’s responsibility letter addressed to the ANTI-NARCOTICS POLICE (provided by CLM Cargo after final packing and shipment details are complete).
11. Packing list (CLM Cargo format).
12. Forms and powers of attorney for the port/airport/shipping line/customs through which the cargo will enter or exit the country (pre-filled and sent with legal documentation).
13. Shipping line powers and formats (if applicable).
14. Business Associate Registration, signed and stamped (CLM Cargo format).
15. CLM Cargo Agency Agreement (CLM Cargo format).
16. Visit Report (CLM Cargo format).

4. To register as a Domestic Provider in Colombia:

Digital Documents:

1. Copy of the RUT, updated for the current year with all pages, printed within the last 30 days.
2. Copy of legal representative’s ID (both sides).
3. Original and valid Chamber of Commerce certificate issued within the last 30 days.
4. Shareholding certificate for the current year.
5. RUB (Final Beneficiaries Report).
6. Financial statements as of December 31 of the previous year.
7. Copy of the statutory auditor’s professional license (or accountant's certification if not applicable).
8. Copy of the accountant’s professional license.
9. Financial statement report signed by an external accountant if there is no statutory auditor.
10. Copy of accountant and auditor’s ID.
11. Criminal background checks for accountant and statutory auditor certifying the financial statements.
12. Bank reference not older than 30 days.
13. Commercial reference not older than 30 days.
14. Most recent income tax return.
15. Other certificates (if applicable).
16. Photographic record of the company’s facilities, including façade with visible address.
17. Compliance percentage with minimum Occupational Health and Safety Management System standards.

Physical Documents:

18. Business Associate Registration, signed and stamped (CLM Cargo format).

19. Signature and Seal Policy, completed, signed, and stamped (CLM Cargo format).

20. CLM Cargo Visit Report (CLM Cargo format).

5. To register as a Foreign Freight Forwarder:

1. Service Agreement (CLM Cargo format).
2. Company formation document (as applicable in your country).
3. CEO’s identification document.
4. Visit Report (CLM Cargo format).

The legal documentation required to process your customs procedures is requested according to DIAN’s "KNOW YOUR CLIENT" policy. Please refer to the document (Article 75, page 27):