In Colombia, in order to export, the exporter must belong to “common scheme” whether it is a natural or legal person. The importer cannot belong to “simplified scheme”. Companies already belong to “common scheme”. In both cases, the exporter requires the authorization of DIAN to act as a ‘Customs User’. This authorization is registered on the RUT, box 53, Customs User obligation #10, and on box 54, codes 22 and 23 of exporter and importer; this authorization is requested before DIAN and has no cost nor does it represent additional obligations. It is just an authorization. The companies that are not registered as customs users or those which are not registered as importers or exporters before the Chamber of Commerce, must modify their document of establishment and register it before the Chamber of Commerce.
Dispatching via courier does not require belonging to “common scheme”.
In any case (cargo or courier), it is recommended that you ship the goods with their Certificate of Origin so that your client pays less taxes at destination.
It is important to note that in some countries, the imports of some products or raw materials have requirements such as registrations, licenses and / or minimum descriptions, labeling rules etc. In order to know which regulations apply to your cargo, it is necessary that you provide the tariff heading or HS CODE of the products to be exported prior to the shipment and your client’s complete information in order for our agents to validate the documentation.
In the case of “Textiles, Footwear, Garments and Manufactures”, for most of the countries (having a trade agreement with Colombia), these goods must be labeled indicating the exporter’s information, the importer’s information, the composition, washing instructions, size and “made in” label. Before the production of the goods, it is recommended to validate this label.
Countries such as Mexico, the imports of garments are restricted; the quantities, weights and maximum values per dispatch must be taken into account. The importer there, can ask the exporter to be registered in the PADRON DE IMPORTADORES. This is a Mexican organization which grants a permit or special license to import textiles to a certain number of companies listed.
Ecuador and Brazil are also complex destinations for the shipment of garments, so it is also necessary to verify their import restrictions and requirements before shipment.
The documents supporting an import process are:
- Packing List
- Certificate of Origin (if applicable)
- Transportation Document BL – Maritime Bill of Lading / AWB Airway Bill of Lading – Air Way Bill, original and endorsed
- Insurance policy
- Exports Declaration
- Swift (In case the payment had been anticipated or in cash)
Commercial invoices must comply with the exporter’s complete data (name, TIN, address, telephone number, email, city and country. These data must be the same as those listed in the RUT, the importer’s complete data (name, TIN, address, telephone number, email, city and country); also, the commercial invoice number, date issuance of invoice, negotiation term or INCOTERM including the city where the responsibility for the negotiated term ends (for example: EXW La Castellana Medellin, FOB Miami, CIF Valencia – Spain, etc.), the trading currency, the payment method, the unit price, the total price, the product description, the tariff heading, the number of pieces, weight, signature and seal.
The filed documentation is valid for one (1) year unless there is a specific power of attorney.
Port operating companies have 48 hours to file clients.
Keep in mind that the success and promptness in the provision of the service depends on your complete providing of information on time. Any delay generated by the lack of information is the exporters responsibility.
CRITERIA AND CERTIFICATES OF ORIGIN
Colombia offers some export benefits to certain products.
The criteria of origin have a validity of 2 years and are elaborated per product and its composition. The certificates of origin are processed per export or dispatch and they are related to the information presented in the sales invoice.
The filing in the VUCE system (Foreign Trade Single Window), for the criteria and certificates of origin takes approximately 1 business day; the time VUCE takes to accept the certificate varies according to the cargo’s destination; it can take between 2 and 4 business days.
CLM acts as an intermediary before governmental entities, the client is the one who guarantees the veracity of the information about the merchandise’s nature.